1.1 Responsibilities

• Selects and assigns staff, ensuring equal employment opportunity in hiring and promotion.
• Coordinates activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees.
• Evaluates and verifies employee performance through the review of completed work assignments and work techniques.
• Identifies staff development and training needs and ensures that training is obtained. Ensures proper labour relations and conditions of employment are maintained.
• Maintains records, prepares reports, and composes correspondence relative to the work.
• Executes plans, policies, and programs in business and financial affairs, property and equipment, supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds maintenance, engineering and safety programs, and prison industries.
• Develops budget recommendations for operating expenditures and/or capital outlay, personal services, equipment and materials, and maintains revenue as high as possible.
• Consults with operating officials on program plans in relation to fiscal capacity.
• Supervises such management planning activities as job analysis, organization studies, workflow, and simplification of systems and procedures.
• Supervises the revision of rules, regulations, and procedures to meet changes in law and policy. Formulate current and long-range programs, plans, and policies for departmental programmes.
• May occasionally perform any task assigned to subordinate staff, consistent with any licensing or certification requirements.
• Performs related work as assigned.
• Represents management before employee groups, legislative committees, administrative bodies, and officials of other levels of government, training institutions, and professional organizations etc.
• The principles and techniques of administrative management including organization, planning, staffing, training, budgeting, and reporting.
• Provide high level advice and inputs to the Executive Directors on strategic planning and business opportunities, risk management and continuous quality improvement.
• Undertake the development, implementation, monitoring and reporting of the Administrative Plan to meet the strategic goals and interests of the Company.
• Undertake and be responsible for the development and implementation of appropriate human resource management policies and practices including recruitment, training and development, performance management and remuneration for all staff.
• Lead the administrative team and oversee its functions, resources and outputs including business and financial management, human resource management, facilities, information, information and communications technology (ICT), and office administration.
• Manage financial sustainability and budget of the Company and ensure effective reporting of results in conjunction with the Executive Directors.
  
  

  1.2 Knowledge and professional requirements

  • Knowledge of the principles of office management including organization, workflow, forms, supplies, equipments, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating.
  • Knowledge of methods of research and analysis, work standards, and work simplification.
  • Knowledge of training and supervisory techniques.
  • Knowledge of employee policies and procedures.
  • Knowledge of the principles and techniques of financial management.
  • Knowledge of official planning and management.
  • Knowledge of labour relations and equal employment opportunity policies and procedures.
  • Ability to instruct, direct, and evaluate employees.
  • Ability to plan, direct, and coordinate program and administrative activities of a complex, interrelated and interdependent nature, where unknowns and numerous contingency factors are involved.
  • Ability to obtain and analyse facts and precedents in making administrative decisions.
  • Ability to solve problems and make decisions.
  • Ability to formulate policies and procedures based on information of a conceptual nature from varied and complex sources.
  • Ability to establish and maintain effect relationships with other stakeholders, private industry officials, professional personnel, and others.
  • Ability to communicate effectively.
  Ability to maintain favourable public relations.