VACANCIES AVAILABLE

POSITIONS

PURPOSE

We are looking for a dedicated Office Manager (1), Three (3) Consultant, Two (2) Junior Consultants and an Office Administrator (1) to join our team and ensure the efficient and effective management of the company´s processes by planning, organising, controlling and leading sectional teams in order to meet compliance targets, service excellence leading to competitive advantage for the brand and profit.

The successful applicants are expected to have excellent communication and organizational skills. The ideal candidates will be well-versed in sectional procedures and policies and will be expected to actively discover new ways to do the job more efficiently. 

1. OFFICE MANAGER

  • 1.1 Responsibilities

    • Selects and assigns staff, ensuring equal employment opportunity in hiring and promotion.
    • Coordinates activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees.
    • Evaluates and verifies employee performance through the review of completed work assignments and work techniques.
    • Identifies staff development and training needs and ensures that training is obtained. Ensures proper labour relations and conditions of employment are maintained.
    • Maintains records, prepares reports, and composes correspondence relative to the work.
    • Executes plans, policies, and programs in business and financial affairs, property and equipment, supplies, housekeeping, clothing, food service, laundry, stores, forms, buildings and grounds maintenance, engineering and safety programs, and prison industries.
    • Develops budget recommendations for operating expenditures and/or capital outlay, personal services, equipment and materials, and maintains revenue as high as possible.
    • Consults with operating officials on program plans in relation to fiscal capacity.
    • Supervises such management planning activities as job analysis, organization studies, workflow, and simplification of systems and procedures.
    • Supervises the revision of rules, regulations, and procedures to meet changes in law and policy. Formulate current and long-range programs, plans, and policies for departmental programmes.
    • May occasionally perform any task assigned to subordinate staff, consistent with any licensing or certification requirements.
    • Performs related work as assigned.
    • Represents management before employee groups, legislative committees, administrative bodies, and officials of other levels of government, training institutions, and professional organizations etc.
    • The principles and techniques of administrative management including organization, planning, staffing, training, budgeting, and reporting.
    • Provide high level advice and inputs to the Executive Directors on strategic planning and business opportunities, risk management and continuous quality improvement.
    • Undertake the development, implementation, monitoring and reporting of the Administrative Plan to meet the strategic goals and interests of the Company.
    • Undertake and be responsible for the development and implementation of appropriate human resource management policies and practices including recruitment, training and development, performance management and remuneration for all staff.
    • Lead the administrative team and oversee its functions, resources and outputs including business and financial management, human resource management, facilities, information, information and communications technology (ICT), and office administration.
    • Manage financial sustainability and budget of the Company and ensure effective reporting of results in conjunction with the Executive Directors.

      1.2 Knowledge and professional requirements

      • Knowledge of the principles of office management including organization, workflow, forms, supplies, equipments, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating.
      • Knowledge of methods of research and analysis, work standards, and work simplification.
      • Knowledge of training and supervisory techniques.
      • Knowledge of employee policies and procedures.
      • Knowledge of the principles and techniques of financial management.
      • Knowledge of official planning and management.
      • Knowledge of labour relations and equal employment opportunity policies and procedures.
      • Ability to instruct, direct, and evaluate employees.
      • Ability to plan, direct, and coordinate program and administrative activities of a complex, interrelated and interdependent nature, where unknowns and numerous contingency factors are involved.
      • Ability to obtain and analyse facts and precedents in making administrative decisions.
      • Ability to solve problems and make decisions.
      • Ability to formulate policies and procedures based on information of a conceptual nature from varied and complex sources.
      • Ability to establish and maintain effect relationships with other stakeholders, private industry officials, professional personnel, and others.
      • Ability to communicate effectively.
      Ability to maintain favourable public relations.

2. OFFICE ADMINISTRATOR

  • 2.1 Responsibilities

    • Assisting in planning, organising, controlling and leading company administrative procedures and systems and devising ways to streamlining them.
    • Ensuring the smooth and adequate flow of information within different sections to facilitate other business operations
    • Managing schedules and deadlines
    • Attending to all telephonic calls and emails
    • Do assessment appointment bookings
    • Conducting overall administrative duties
    • Compiling a daily report with regards to daily proceedings at the office
    • Performing any other duties as and when required by respective Managers
    • Managing report writing, addendums and joint minutes processes.
    • Managing report writing activities (capturing, availability and perusal of expert reports, collateral information, report writing, integration of relevant literature in the reports and endorsement of report, etc.)
    • Supervising addendums and Joint Minutes activities (ensuring that instruction is given, coordinate joint minutes activities with experts involved, capturing, availability and perusal of experts’ reports and joint minutes etc.)
    • Marketing new clientele and engaging with existing clientele to strengthen business relationship
    • Ensuring operations adherence to company policies and regulations
    • Supervising all case management activities

    Keeping abreast with all organizational changes and business developments and facilitating implementation

    • 2.2 Knowledge and professional requirements

      • In-depth understanding of office and people managementprocedures, as well as departmental and legal policies
      • An analytical mind with problem-solving skills
      • Excellent interpersonal skills
      • Excellent organizational and multitasking abilities
      • A team player with leadership skills
      • Round clock availability and flexibility
      • Proficient in MS Office
      • Knowledge of Marketing procedures
      • Knowledge of Company Operational procedures (an added advantage)
      • Basic knowledge of Finance Management (an added advantage)
      • Basic knowledge of logistics management processes (an added advantage)

3. JUNIOR CONSULTANTS (2 VACANCIES) / CONSULTANTS

  • 3.1 Responsibilities

    • Assisting in planning, organising, controlling and leading company administrative and operations procedures and systems and devising ways to streamlining them.
    • Ensuring the smooth and adequate flow of information within different sections to facilitate other business operations
    • Managing schedules and deadlines
    • Coordinate capturing and report writing procedures (Allocation of work, timeous attendance to work to be done etc.)
    • Coordinate psychological assessment procedures (appointments, pre-assessment planning, medico-legal intake, record keeping, bookings, etc.) – (Consultants)
    • Ensuring operations adherence to ethics as promulgated by HPCSA-(Junior Consultants)
    • Ensuring that operations adhere to company policies and regulations
    • Conducting Medico-Legal assessments
    • Capturing Medico-Legal reports (Junior Consultants)
    • Writing and Endorsing medico-legal reports
    • Writing Joint-minutes and Addendum reports

    • 3.2 Knowledge and professional requirements

      • Knowledge and understanding of Medico-Legal Assessment procedures
      • Knowledge and understanding of writing medico-legal reports and Joint-minutes
      • Knowledge of management processes.
      • Knowledge and understanding of monitoring and evaluation processes
      • In-depth understanding of office and people managementprocedures, as well as departmental and legal policies
      • An analytical mind with problem-solving skills
      • Excellent interpersonal skills
      • Excellent organizational and multitasking abilities
      • A team player with leadership skills
      • Round clock availability and flexibility
      • Proficient in MS Office
      • Knowledge of Company Operational procedures (an added advantage)
      • Basic knowledge of logistics management processes (an added advantage)

QUALIFICATIONS

Office Manager/Consultants

  • BA / BA(Hons) / B. Psych / B. Admin degree or any equivalent degree
  • Masters Degree (An added advantage)
  • Registration with HPCSA (An added advantage).

Junior Consultants

  • National Diploma / BPsych / BAdmin or any relevant qualification
  • Registration with HPCSA (An added advantage)

Office Administrator
Grade 12 plus Certificate in Office Administration
National Diploma / Degree in Office Administration (an added advantage)

APPLICATION

A well presentable Application Letter coupled with a Curriculum Vitae, as well as certified copies of ID; Qualifications and any related accreditation/s may be e-mailed to: gcina@gcinahumanpotential.co.za / egcina@yahoo.com / emoipone@yahoo.com

Should you wish to apply for more than one (1) position, separate applications should be submitted for each.

All applications should be done electronically with .pdf attachments.